NOTICE TO BIDDERS AND
NOTICE OF PUBLIC HEARING
CITY OF GRUNDY CENTER PUBLIC IMPROVEMENT PROJECT
GEORGE WILHELM SPORTS COMPLEX (2021 SITE IMPROVEMENTS)
Notice is Hereby Given:
A public hearing will be held by the City of Grundy Center on the proposed contract documents (plans, specifications, and form of contract) and estimated cost for the proposed improvement at its meeting at 6:30 P.M. local time on March 22nd, 2021, at 703 F Ave Unit 2, Grundy Center, Iowa 50638. At said time and place, any interested person may appear and file objections thereto.
Sealed proposals will be received by the City Clerk of the City of Grundy Center, Iowa at her office at City Hall, 703 F Ave Unit 2, Grundy Center, Iowa 50638, for the work comprising of the improvements and must be filed before 10:00 A.M. local time according to the clock in the office of the City Clerk on April 16th, 2021 for the improvements, as hereinafter described in general and as described in detail in the Plans and Specifications for said improvements now on file at the office of the City Clerk. Proposals will be opened and read aloud at that time.
Proposals will be acted on by the City of Grundy Center at a meeting to be held at City Hall at 703 F Ave Unit 2, Grundy Center, Iowa 50638, at 6:30 P.M local time on April 19th, 2021, or at such later time and place as may then be fixed. The City of Grundy Center reserves the right to award the Contract at the time of said meeting or at such later time may then be fixed and to reject any or all bids and to waive technicalities and irregularities and to enter into such Contract as it shall deem to be for the best interests of said Owner.
The extent of the work involved is as follows: Installation of public storm sewer improvements and drainage basin. Mass grading of soccer field and tennis courts. Installation of 4 HMA Tennis Courts with fencing, paving of ADA compliant PCC parking stalls and sports complex entrance walkway with sidewalk access to proposed tennis courts.
The work under the contract shall actively commence within ten (10) days upon issuance of the Notice to Proceed. All seeding, fertilizing, and mulching shall be completed by October 1st, 2021, and all other divisions of the project shall be completed by December 17th, 2021. This project is subject to liquidated damages as described within the project manual. The Notice to Proceed shall be issued at a preconstruction conference to be held at a future determined date after a fully executed contract.
Each proposal must be accompanied with a bid security as defined in Iowa Code Section 26.8, as security that the successful bidder will enter into a contract for the work bid upon and will furnish after the award of contract a corporate surety bond, in a form acceptable to the Jurisdiction, for the faithful performance of the contract, in an amount equal to 100% of the amount of the contract. The bidder’s security shall be in the amount fixed in the Instruction to Bidders and shall be in the form of a cashier’s check or a certified check drawn on an FDIC insured bank in Iowa or on an FDIC insured bank chartered under the laws of the United States; or a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States; or a bid bond on the form provided in the contract documents with corporate surety satisfactory to the Jurisdiction and filed in an envelope separate from the one containing the proposal, made payable to: Treasurer, City of Grundy Center. Said check or draft may be cashed or the bid bond declared forfeited by the Treasurer as liquidated damages in the event the successful bidder fails to enter into a Contract within fourteen (14) days and post bond satisfactory to the Owner insuring the faithful fulfillment of the Contract and maintenance of said improvements as required by law and the Specifications. The bid shall contain no condition except as provided in the specifications.
Award of Contract
Bidders shall not be permitted to withdraw their bids for a period of sixty (60) days after the date set for opening bids. The Owner reserves the right to reject any and all bids and to waive any informality in the bids received in the best interest of the Jurisdiction.
The successful bidder will be required to furnish a performance and payment bond in the amount equal to 100% of the contract price at the time of contract execution.
Each successful bidder will be required to furnish a corporate surety bond in an amount equal to 100% of its contract price. Said bond shall be issued by a responsible surety approved by the City of Grundy Center and shall guarantee the faithful performance of the contract and the terms and conditions therein contained and shall guarantee the prompt payment of all material and labor, and protect and save harmless the City of Grundy Center from claims and damages of any kind caused by the operations of the contract and shall also guarantee the maintenance of the improvement caused by failures in materials and construction for a period of four (4) year from the date of final acceptance of the work under the Contract.
Modification to the project documents may only be made by written addendum as issued by the Owner or Owner’s authorized Representative. The bidder’s proposal must be made on the forms provided within the bound project manual. Bidders must supply all required information prior to the time of bid opening.
The City of Grundy Center, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.
Copies of Plans and Specifications are on file and may be inspected at the office of the City Clerk, at City Hall, 703 F Ave Unit 2, Grundy Center, Iowa 50638, and at Clapsaddle-Garber Associates, 16 East Main Street, Suite 400, Marshalltown, Iowa 50158. Copies may be downloaded at no charge from www.cgaconsultants.com or a printed copy may be obtained by contacting Beeline + Blue at 2507 Ingersoll Ave., Des Moines, Iowa 50312 or by phone at (515) 244-1611. A $50 refundable deposit is required for all printed copies. This fee is REFUNDABLE, provided the following conditions are met: 1) The plans and specifications are returned to CGA complete and in good usable condition and 2) they are returned to the above address within fourteen (14) calendar days after the award of the project.
This notice is given by order by the City of Grundy Center, Iowa.
By: Kristy Sawyer