General Notice

The City of Grundy Center (Owner) is requesting Bids for the construction of the following Project:




Sealed bids for the construction of the Project will be received by the City Clerk of the City of Grundy Center, Iowa, at the City Clerk’s Office located at 703 F Avenue, Suite 2, Grundy Center, IA 50636, until Tuesday, February 9, 2021, at 2:00 PM local time. At that time, the Bids received will be publicly opened and read.

The extent of work involved includes furnishing labor, equipment, and new materials for construction of the Improvements. The Project includes the following Work:

This project consists of repair and replacement of segments of the existing sanitary sewer collection system.  The project includes 97 LF 8-inch gravity sanitary sewer replacement, 2,842 LF 12-inch gravity sanitary sewer replacement with manholes, 71 LF 14-inch trenchless sanitary sewer replacement with manhole rehabilitation,  507 LF 15-inch storm sewer with manholes and intakes, 235 LF 6-inch watermain, 10,398 SY of removal of sidewalk, street, and driveway pavement, 9,863 SY of 6-inch HMA pavement on 8-inches of granular subbase, 456 SY of sidewalk and ramps, 1,322 LF of curb and gutter removal and replacement.  The project also includes services for sanitary sewer, watermain, erosion control, and seeding of all disturbed areas.

The method of construction shall be by contract in accordance with the Bidding Requirements and Contract Documents for said improvements approved by the City of Grundy Center.

Bids are requested for the following Contract: 2021 Sanitary Sewer Improvements

Owner anticipates that the Project’s total bid price will be approximately $1,800,000.

Each bid shall be made out on the form furnished by the City of Grundy Center and shall be submitted in a sealed envelope marked, 2021 Sanitary Sewer Improvements, Grundy Center, Iowa.

Each bid must be accompanied by a bid security in a separate sealed envelope consisting of either: (1) by a cashier’s check or certified check in the amount of five percent (5%) drawn on an Iowa bank or a bank chartered under the laws of the United States; or (2) a Bid Bond or credit union certified share draft in the amount of five percent (5%) of the bid, drawn on a credit union in Iowa or chartered under the laws of the United States.

The bid security shall be made payable to the City of Grundy Center.

The bid security must not contain any conditions either in body or as an endorsement thereon.  The bid security shall be forfeited by the City of Grundy Center as liquidated damages in the event the successful bidder fails to enter into a contract within fifteen (15) days of the Notice of Award and post bond satisfactory to the Board insuring the faithful fulfillment of the contract and maintenance of said improvements as required by law and the contract documents.

The Owner reserves the right to reject any or all bids and to waive informalities.  The Owner reserves the right to defer acceptance of any bid for a period not to exceed thirty (30) days from the date of receipt of bids.

Bidders shall not be permitted to withdraw their bids for a period of forty-five (45) days after the same are opened.

The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the Owner and which shall guarantee a faithful performance of the Contract and the terms and conditions therein contained and shall guarantee the prompt payment of all materials and labor and protect and save harmless the Owner from claims and damages of any kind caused by the operations of the Contractor and shall also guarantee the maintenance of the improvements constructed for a period of two (2) years after completion and acceptance by the Owner.

Payment to the Contractor for said construction will be made in cash from the following sources:  Cash from any fund of Grundy Center, which may be legally used for such purposes; proceeds derived from the sale and issuance of Utility Revenue Bonds, or Federal or State grants or loans. Monthly estimates will be made by the Engineer and payment will be made to the Contractor in the amount of ninety five percent (95%) of said estimate on or about the the twenty-first (21st) of the month provided that such Applications for Payment have been submitted in a timely manner and otherwise meet the requirements of the Contract.  Final payment will be made not sooner than thirty (30) days following final acceptance of the work by the City of Grundy Center.

Bidding Requirements and Contract Documents governing the construction of the proposed improvements have been prepared by FOX Engineering Associates, Inc., Ames, Iowa, which documents and the proceedings of the City Council referring to and defining said improvements are hereby made a part of this Notice and the proposed contract by reference and the proposed contract shall be executed to comply therewith.

Laws and Regulations

The City of Grundy Center, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, U.S.C. 2000d 4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to the advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race,  color, national origin, sex, age, or disability in consideration for an award.

Nondiscrimination In Employment:  Bidders on this work will be required to comply with the President’s Executive Order No. 11246.  Requirements for bidders and contractors under this order are explained in the specifications.

By virtue of statutory authority, preference will be given to products of, provisions grown, and coal produced within the State of Iowa and to Iowa Domestic Labor.

Iowa law provides that on public improvements a resident bidder shall be allowed preference as against a nonresident bidder from a state or foreign country which gives or requires a preference to bidders from that state or foreign country.  The preference so allowed shall be equivalent to the preference given or required by the state or foreign country in which the nonresident bidder is a resident.

Any bidder or equipment supplier whose firm or affiliate is listed in on the U.S. General Services Administration Excluded Parties List System web site at will be prohibited from the bidding process. Anyone submitting a bid who is listed on this web site will be determined to be a non-responsive bidder in accordance with 40 CFR Part 31.

Project Funding

Funding of this project will utilize the State of Iowa’s State Revolving Fund (SRF), which involves certain goals regarding awarding of sub-agreements to small, minority and women-owned businesses, collectively known as Disadvantaged Business Enterprises (DBEs). Only work performed by certified DBEs can be counted toward the goals. In Iowa, DBEs must be certified through the Iowa Department of Transportation (IDOT). Information on certification requirements and a list of certified DBEs is on the IDOT website at Bidders’ DBE requirements for SRF projects include a) taking affirmative steps for DBE participation and b) documenting the efforts to utilize and resulting proposed utilization of certified DBEs.

This Project is subject to Federal Labor Standards Provisions, including Davis-Bacon prevailing wage rates and “American Iron and Steel” requirements.

Contract Times

The work under the proposed contract shall commence within thirty (30) days of the written “Notice to Proceed”.  The “Notice to Proceed” is anticipated to be issued within seven (7) days of the Effective Date of the Agreement, and Contract Times for the Work will commence no later than May 10, 2021.

The work is divided into three (3) sites, each with working days subject to incentive payments and penalties detailed in the Agreement.  Each site has the following working day requirements:

Site A – thirty (30) working days

Site B – thirty (30) working days

Site C – forty (40) working days

Phase work may overlap between phases as shown in the plans.  The work shall be substantially completed by November 15, 2021, with final completion 30 calendar days after the work is deemed substantially complete, subject to any changes granted by the Owner.

Obtaining the Bidding Documents

Information and Bidding Documents for the Project can be found at the following designated website:

Prospective bidders may download the digital plan documents at no cost but must input the Quest project cost number 7442036 on the website’s project search page.  Please contact at 952-233-1632 or for assistance in free membership registration, downloading, printing, and working with this digital project information.  Prospective Bidders are urged to register with the designated website as a plan holder, even if Bidding Documents are obtained from a plan room or source other than the designated website in either electronic or paper format. The designated website will be updated periodically with addenda, lists of registered plan holders, reports, and other information relevant to submitting a Bid for the Project. All official notifications, addenda, and other Bidding Documents will be offered only through the designated website. Neither Owner nor Engineer will be responsible for Bidding Documents, including addenda, if any, obtained from sources other than the designated website.

The Issuing Office for the Bidding Documents is:

FOX Engineering Associates, Inc.

414 South 17th Street, Suite 107, Ames, Iowa, 50010

Prospective Bidders may examine the Bidding Documents now on file in the office of the City Clerk, City Hall, Grundy Center, Iowa, and may obtain paper copies of the Bidding Documents from the Issuing Office as described below. Partial sets of Bidding Documents will not be available from the Issuing Office. Neither Owner nor Engineer will be responsible for full or partial sets of Bidding Documents, including addenda, if any, obtained from sources other than the Issuing Office.

Printed copies of the Bidding Documents may be obtained from the Issuing Office by paying a deposit of $50.00 for each set. Bidders who return full sets of the Bidding Documents in good condition within 14 days after Award of Contract will receive a full refund. If all documents are not returned in a reusable condition and within 14 days, the deposit shall be forfeited.

Pre-bid Conference

A pre-bid conference for the Project will be held on Tuesday, January 26, 2021, at 10:00 AM at the Grundy Center City Hall, 703 F Ave, Suite 2, Grundy Center, Iowa 50638. Attendance at the pre-bid conference is encouraged but not required.

Instructions to Bidders.

For all further requirements regarding bid submittal, qualifications, procedures, and contract award, refer to the Instructions to Bidders that are included in the Bidding Documents.


Published by order of the City Council of Grundy Center, Iowa






Kristy Sawyer, City Clerk/Treasurer